Read your financial statements

Last updated: June 20, 2026

Learn the concept
This is the step-by-step. For what it is and how it fits the bigger picture, read Financial Reports in the reference.

What this does

Cloudby builds your financial statements live from every posted document, so you can open them any time and see where the business stands. There is no month-end run to wait for.

Open the statements

Go to Menu > Finance > Explorer. You will find Trial Balance, Profit Loss, Balance Sheet and Cashflow.

The four statements

  • Trial Balance. Every account with its debit or credit balance.
  • Profit Loss. Your Income, Cost of Sale and Expenses, and the profit between them.
  • Balance Sheet. Your Asset, Liabilities and Equity at a point in time.
  • Cashflow. The movement of cash.

Use a statement

  1. Open one from Menu > Finance > Explorer.
  2. Set the Period begin and Period end, then click Search.
  3. Tick Include draft to see the effect of unposted entries too.
  4. Click any figure to drill down into the General Ledger behind it.
Profit LossPeriod begin1 Jan 2026Period end30 Jun 2026SearchIncome182,400Cost of Sale68,200Expenses54,000Net Profit60,200Click any figure to drill into the General Ledger
A live financial statement with a period selector simplified mockup

Field guide

  • Period begin / Period end. The date range.
  • Include draft. Show unposted entries as well.
  • Report. Opens advanced reporting for deeper analysis.

Related

  • General Ledger and Subledger
  • How documents work