Issue a payment

What this does

Use Issue Payment to pay money out and knock it off against what you owe, such as a vendor bill or a debit note. It is the outgoing counterpart of Receive Payment.

Before you start

You need a confirmed document to pay (such as a bill), and the bank or cash account the money leaves.

Open Issue Payment

Go to Menu > Finance > Issue Payment.

Steps

1. Click Create. A Payment Voucher opens, dated today.
2. Set Payee to the right type (Vendor, Director, Employee and so on) and pick the payee. Their outstanding documents load.
3. In Payment Line Item, enter the amount to knock off against each document.
4. Under Payment Sources, add the bank or cash account the money leaves, with the amount and a reference in Payment Details.
5. Add a Paying instruction if the payee needs one, and an optional Transaction Fee.
6. Set Payment Clearance (Pending, or Paid with the date), then save as a draft or confirm to post it.

What confirming does

Cloudby lowers what you owe, lowers the bank or cash account, posts any fee, and gives the voucher its number. A printable Payment Voucher becomes available.

Field guide

• Payee. Who you are paying, and their type.
• Payment Line Item. The documents you are knocking the payment off against.
• Payment Sources. Where the money leaves from.
• Paying instruction. A note for the payee. Payment Clearance. Pending or Paid.

Related

• Receive a customer payment
• Pay a bill