A report is rarely the end of the road. Cloudby reports are live to the date you choose, are backed by more detailed reports that expand on their figures, and export to a spreadsheet when you need to share or work further. Together these turn a report from a printout into a starting point.
- How summary reports are backed by detail reports
- How and why to export
- What “live to date” means
How it behaves
From summary to detail
Every figure in a summary report is explained by a more detailed one. A profit-and-loss line is expanded by the General Ledger; a receivables total by the Subledger; a stock valuation by the stock movement and finder views. If a number looks wrong, you do not guess, you open the matching detail report, filtered to the same account or party, and read the postings that produced it. The summaries tell you what; the detail reports tell you why.
Export
Any report exports to Excel, for sharing with someone outside the system, for a board pack, or for further analysis the report itself does not do. The export is the data as filtered and grouped on screen, so what you send is what you saw.
Live to date
Reports are computed against the ledger as it stands, not from a stored snapshot, so re-running one picks up everything posted since. A figure is always current to the moment and the date range you asked for.
Good practice
- Detail answers doubt. The reason for a surprising total is in the matching detail report, the General Ledger or Subledger for that account or party.
- Export the filtered view, not a raw dump, so the spreadsheet matches the report you reasoned from.
Related
- Reference: Report controls
- Reference: Financial Reports (statements and their detail)