Run the buying: orders, receiving goods, and vendor bills.
- How a purchase order commits you to a vendor and what it carries.
- How goods receive checks deliveries in, with partial receipts and expected dates.
- How a purchase invoice is matched and sent to Finance, and how vendors are managed.
Overview
Purchase Management runs the buying once a vendor is chosen: preparing purchase orders, setting provisions for inventory, and tracking supplier information, so the organisation has reliable vendors and goods received meet the required standards.
Features in this function
- Purchase Order – the formal order sent to the vendor.
- Purchase Receive – anticipate and check in deliveries.
- Purchase Invoice – the vendor bill, matched and sent to Finance.
- Vendor Company and Vendor Contact – supplier records.
- Debit Note – adjust a posted purchase invoice.
Highlights
Integrated goods receiving
Goods receive anticipates inbound stock: raised as soon as the vendor gives delivery dates, it tracks the expected date (so upstream requestors see lead time) and lets you split a delivery into chunks when it does not arrive in full. Only on completion does stock go up and value post.
Processes
From order to received
Raise the purchase order, receive goods against it (in full or in parts), record the vendor invoice matched to order and receipt, and send it to Finance for payment.