Run depreciation

Last updated: August 28, 2026

Learn the concept
This is the step-by-step. For what it is and how it fits the bigger picture, read Depreciation in the reference.

What this does

Depreciation spreads an asset cost across its useful life. A depreciation run works out the charge for every eligible asset in one go and posts it to the accounts.

Open Depreciation

Go to Menu > Fixed Asset > Depreciation and click Create.

Steps

  1. Set the Schedule date. Narrow which assets are considered with Filter by category or Filter by ledger if you want, and set Scope Include to Eligible Only (assets actually due for a charge) or All Assets.
  2. Click Create. Cloudby works out the charge for every asset in scope immediately, there is no separate generate step, and lists them as a Draft.
A generated depreciation run listing every eligible asset with its charge and resulting book value
A depreciation run, generated in one step, with each asset’s Before, Depreciate and After value
  1. Review the Depreciate Asset Items table and the Description, then Confirm to post. The depreciation expense and accumulated depreciation post to the ledgers set on each asset.
Good to know. Depreciation currently only runs on a yearly frequency, not because this screen limits it, but because every asset’s own Frequency field is locked to once a year. Each asset keeps a running value history so you can see its book value over time.

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