Stock Finder

Last updated: June 20, 2026

Stock Finder answers the two questions you ask inventory most often: how much do I have, and where. It is the live lens on the stock ledger, breaking a single item's quantity down by location, by group, and, crucially, by what is free to sell versus what is already spoken for.

What you will learn
  • The four quantity buckets and how they relate
  • Why a stock figure is multi-dimensional
  • What the Finder tabs and filters show
  • How reservations arise and can be released
PhysicalIncomingReservedAvailable to sellspoken forAvailable = Physical + Incoming (everything not reserved). Reserved is held for orders.
How a stock figure splits: available to sell versus reserved for orders simplified mockup

The four quantities

A stock figure is never just one number. Finder shows four, and the difference between them is what stops you overselling:

  • Physical – what you actually hold right now.
  • Incoming – received but still flagged as incoming, on its way to being fully on hand.
  • Reserved – physically present but already promised to an order, set aside and no longer sellable.
  • Available – what you can still commit to a customer: everything not reserved, that is, physical plus incoming.

Anatomy of the screen

Finder presents the same stock through several tabs, Information, By Location, By Group, Reserved, and a build-your-own Breakdown, with filters for location, group, category and class. The same hundred units can be read as a total, split across two warehouses, or sliced by the order that reserved them.

How it behaves

Stock is multi-dimensional

Underneath, a quantity is tracked across location, group and attribute together, so the same SKU is counted separately in the main warehouse and the branch, in the “available” group and the “on hold” group, and per batch. A SKU's headline figure is the sum of all those cells, and Finder is where you take it apart.

Reservations

When an order commits stock, that quantity moves from available to reserved without leaving the building: it is still physically there, just no longer sellable. If a reservation gets stuck, for a cancelled deal that did not release cleanly, Finder can force-release it back to available.

Worked example

You hold 100 Widget A: 70 in the main warehouse and 30 at the branch. Three orders have reserved 30 between them, so Finder shows 100 physical, 30 reserved and 70 available. A customer wants 80, you can promise 70 now and backorder the rest, because Finder told you the truth, not just the on-hand count.

Edge cases and good practice

  • Sell against available, not physical. Physical includes stock already promised to someone else.
  • Force-release with care. Only clear a reservation you know is genuinely stuck.
  • Watch incoming when promising delivery dates; it is coming but not yet fully here.

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