A payslip is one employee's pay for the period within a batch: their gross earnings, the deductions taken, and the net that lands in their account. It is both the employee's record of the month and the breakdown the batch built for them.
- How gross, deductions and net relate
- The crucial difference between employee and employer contributions
- What the payslip tabs are for
Anatomy of the screen
A payslip has three tabs: Summary (the earnings, deductions and net), Adjustment (manual one-off tweaks for this payslip), and Explain (remarks the employee can see). It carries a serial, the pay date, the employee and a link to its batch, with remarks (visible to the employee) kept separate from internal notes.
How it behaves
The arithmetic
Gross pay is the sum of the earning items (salary, allowances, bonus); the deductions are the statutory contributions plus any others; net pay is gross less deductions. It is the same shape every month, which is what makes a payslip easy to read once you know it.
Employee versus employer contributions
This is the distinction people most often miss. The EPF and SOCSO an employee pays are deducted from their gross and reduce net pay. The EPF and SOCSO the employer pays are a company cost on top of the salary, not taken from the employee. A payslip shows both, but only the employee side moves the net.
Lifecycle
A payslip runs Draft, Posted, Cancelled. The Adjustment tab handles a one-off correction without disturbing the employee's standing setup, and the Explain tab lets you tell the employee why a number is what it is.
Edge cases and good practice
- Read the two contribution sides separately; only the employee side reduces take-home pay.
- Use Adjustment for one-offs, not permanent changes (those belong in the employee's payroll setup).
- Put employee-facing notes in Explain, internal ones in notes.
Related
- Reference: Payroll Batch
- Reference: Statutory contributions