Record financial transactions and generate financial snapshots.
- How the chart of accounts structures your ledgers.
- How payments, bills and deposits are recorded and posted.
- How journal entries and sub-ledgers keep the books accurate.
Overview
Bookkeeping records financial transactions into a well-organised ledger: debits and credits in the general ledger, receipts and payments, journals, and the chart of accounts. From these it generates financial snapshots for insight into the business. Every document across Cloudby posts here through the same double-entry engine.
Features in this function
- Chart of Accounts – the list of all your financial accounts
- Cash & Financial Accounts – the accounts money moves through
- Journal Entry – record transactions directly
- Payment Processing – receive and issue payments
- Bill Payments – pay utility and other bills
- Customer Deposits – advance money from customers
Highlights
Advance payment processor
Payments can settle multiple invoices at once (multi-source knock-off), record payment details, and handle advance deposits, charges as they occur, and reconciliation before close.
Processes
Bookkeeping to financial snapshot
Documents post journals to the general ledger; the ledger rolls into the trial balance and the financial statements (Profit & Loss, Balance Sheet), giving a live snapshot at any time.
Receiving and paying
Receive customer payments and pay bills through the cash and financial accounts; deposits and credit notes flow in their own cycles.