Trial Balance, Profit and Loss, Balance Sheet and Cash Flow inside Explorer are not just statements to read. Every balance is a door into the ledger behind it: click a line and you are looking at the live transactions that make up that figure, in the same account and period the statement was already showing.
- How a row click drills a statement into the Ledger
- What the Ledger and Subledger explorers each show
- How a multi-currency balance expands into its source currencies
- How this drill-down differs from the separate Report button
The drill-down chain
Trial Balance, Profit and Loss, Balance Sheet and Cash Flow all wire the same click: select any account balance and it opens the Ledger for that exact account, still scoped to the period and draft-inclusion setting the statement was showing. Nothing is recomputed from a snapshot, the ledger is read live.
- Ledger: an account list, code, name, subtype, currency, that opens into a single account's transaction detail for the period.
- Subledger: the same ledger view with an added counterparty breakdown, by customer, vendor or employee, layered on top. Use it when a control account, Trade Receivables or Trade Payables, needs to be split by who actually owes or is owed.
How it behaves
A multi-currency balance expands, it does not redirect
When an account holds more than one foreign currency, its Trial Balance row expands into per-currency child rows, each with its own amount and rate. This is a breakdown of the same local-currency balance into its source currencies, not a separate foreign-exchange or revaluation view. Clicking a currency child row drills into the same Ledger as its parent account.
The drill target follows you
The period and the include-draft toggle you had set on the statement carry through to the Ledger it opens, so a balance you are chasing, drafts included or excluded, opens exactly as you were viewing it.
Report is a separate path
Each of these four statements also has its own Report button, which leaves Explorer entirely for the formal, printable Report module. Explorer and Report read the same ledger but serve different moments: Explorer for clicking through to find out why a number is what it is, Report for producing the statement you would file or send.
Worked example
A Trial Balance shows an unexpectedly large balance in Trade Receivables. Click it to open the Ledger for that account and scan the transactions, or open Subledger instead to see the same balance broken down customer by customer, and find which one is actually driving it.
Edge cases and good practice
- Reach for Subledger, not Ledger, whenever a control account needs a by-customer or by-vendor answer, not just a transaction list.
- A currency child row is not a separate feature. It drills the same as its parent account, just entered at that currency's slice of the balance.
- Use Report when you need the formal statement, not the click-through: it is a different tool, reached by its own button on the same screen.
Related
- Reference: Financial Reports
- Reference: Explorer Charts
- Reference: Chart of Accounts