The employee record is the master for a person you employ: their identity, their employment, and the payroll and statutory setup that drives their pay. It is the single place where HR and payroll meet, so a well-kept employee record makes every payroll run smoother.
- What the employee record holds
- Which fields matter for payroll
- How the record links to a self-service login
Anatomy of the screen
The record is organised into tabs: Employee (personal details: code, name, designation, gender, contact, photo), Placement (employment status), Payroll (the statutory enrolment), Login Account (the linked user for self-service), and Contact. Additional details are grouped into sections, Person, Residential, Contact, Emergency, Employment (salary and dates), Foreigner (work permit), and Tax (PCB).
How it behaves
The fields payroll depends on
Some employee fields are not just HR record-keeping, they drive the pay calculation. Date of birth sets the statutory age tiers; the ID, marital status and spouse income feed the PCB tax computation; the employment section holds the salary. Keeping these accurate is what keeps payroll correct.
Link to a login
An employee can be linked to a user account, which is what lets them into the Workplace self-service area to file claims and see their own information. The hire and resign dates bound their employment, and an active flag retires them without losing history.
Edge cases and good practice
- Date of birth and tax fields are payroll-critical, not optional HR niceties.
- Link a user to give the employee self-service.
- Set resign dates rather than deleting, so payroll history stays intact.
Related
- Reference: Employee payroll configuration
- Reference: Reimbursement Claims (self-service)
- Reference: Users (the login link)